Appendix I - Financial and administrative information

(Job descriptions, RAB project budget, Tool order lists)

Recycle-a-Bicycle Tool Order List and Low Budget Tool Order List [600k]Recycle-a-Bicycle Job Descriptions

JOB DESCRIPTION: PROJECT MANAGER
Period of Contract: 12 Months
% Time: Full time
Salary: $25,000
This job entails the responsibilities associated with organizing and managing a recycling program for bicycles. This will be achieved through the coordination of a recycling program with the Children's Aid Society and with T.A. members. The project manager will be responsible for two sites (Washington Heights and St. Marks Place) and will be expected to expand the program to other areas of the city.

Responsibilities:

Recruit volunteers for recycling and coordinate their activities.
Organize repair workshops for Children's Aid Society and T.A. members: schedule times, assist in curriculum development, assist head mechanic in workshops, advertise among T.A. members.
Organize and manage bicycle collection system:
- Collection: Identify sources of bicycles working with community organizations, NYC recycling, sanitation and housing programs, T.A. members, CAS, IS 218
- Storage: work with CAS, IS 218 and head mechanic to store donations
- Processing: Collect information regarding model, style, size, serial #, condition of bicycles and develop database to organize this information. Organize and manage bicycle distribution system (includes donation and sale of bicycles):
- Recycling: Coordinate the repair of bicycles with the head mechanic and collect data on the time and parts required for repair and document final destination of bikes and parts
- Sale of bicycles: Facilitate the establishement of IS 218/CAS youth managed small business to sell 20% of recycled bicycles.
- Distribution of Bicycles to Community Organizations: Work with CAS/IS 218/MBPO to identify organizations interested in receiving donations; set up application process; collect and process data on how these bicycles are utilized
Manage donor database & "thank you" system
Write reports for grants
Assist in fundraising for future activities
Run media campaign - press releases, articles
Study idea of TA repair collective and organize if viable
Expand recycling program to new sites

JOB DESCRIPTION: INSTRUCTOR AND HEAD MECHANIC
Period of Contract: 12 months
%Time: 16 hours/week (2 full days)
Salary: $20/hour

This job includes the responsibilities directly related to the education of youth in bike mechanic skills and to the technical aspects of the recycling activities. Both tasks require an expert knowledge of bicycle mechanics and a demonstrated ability to work with children.

Responsibilities:

Organize workshop space:
Develop floor plan
Coordinate construction of work areas with CAS/IS 218
Order tools, parts, and materials for workshop
Repair and Maintenance Workshop:
Develop curriculum with Project Manager
Instruct Repair and Maintenance Workshop
Orient selected C.A.S. teens to assist in Repair and Maintenance Workshop
Diagnose bicycle donations, tagging them with a list of repairs or designating them as "good for parts only"
Oversee the repairs done by children and volunteers
Inspect all recycled bicycles for safety check before distribution or use in bicycle safety/recreational rides
Coordinate inventory of material donations and track use for project report
Fundraising: Assist in preparation of bikes to sell, and inspect all that are sold before leaving the Washington Heights workshop

JOB DESCRIPTION: HARLEM INSTRUCTOR AND EARN-A-BIKE COORDINATOR

Period of Employm't: 12 months
% Time: Instruction - 10 hours for 36 weeks (Tuesday/Thursdays)
Earn-A-Bike - 6 hours for 12 months
Salary: $10/hr

This job includes responsibilities directly related to the education of youth in bike mechanic skills and to the technical aspects of recycling. These tasks require an excellent knowledge of bike mechanics as well as experience working with children.

Responsibilities:

Organize Harlem workshop space:
Develop floor plan
Coordinate construction of work areas with PS 109
Submit lists for procurement of materials to Project Director
Instruct 8 Repair and Maintenance Workshops
Coordinate curriculum innovations with PS 109 teachers
Oversee selected teen interns for Repair and Maintenance Workshop
Work with Head Instructor to select bikes from Washington Heights for project site in Harlem
Take inventory of bikes, tools and supplies at Harlem
Diagnose bicycle donations, tagging them with a list of repairs or designating them as "good for
parts only"
Oversee the repairs done by children and volunteers
Inspect all recycled bicycles for safety check before distribution or use in bicycle safety/recreational rides
Fundraising: Assist in preparation of bikes to sell and do safety inspection of all bikes before leaving Harlem workshop

Recycle-A-Bicycle 1996 Budget

Projected Expenditures

Project Manager $25,000
Executive Director @ 5% 1,500
Administrative Director 2,000
Workshop instructors 8,000
Graphic Design/Editor 1,500
Five new work stations 2,500
Tools and Supplies 12,000
Printing 5,500
Overhead 6,900
Insurance 2,000
TOTAL $66,900

Projected Sources of Income

1996 Environmental Protection Agency 13,000
Liz Claiborne Foundation 8,000
Bike Sales 6,000
Manhattan Borough President's Office 2,000
Bike Aid $1,000
Other sources* 36,900
TOTAL $66,900

*Pending Proposals: AT&T Foundation, the Barker Welfare Foundation, Ben & Jerry's Foundation, Chase Manhattan Bank, Consolidated Edison, the Ittleson Foundation.

A fledgling group may be intimidated by the numbers on our budget. It should be made clear that Recycle-A-Bicycle has been extremely fortunate in seeking funding. This is due in part to the fact that RAB sprang from Transportation Alternatives, an established non-profit organization with a very experienced staff. We also had the benefit of making some lucky contacts in the public school system and the city government. We understand that most groups will start on a much smaller scale That's why we provide the "Low Budget Tool Order List."